(FOR INDIVIDUAL SPORTS ONLY – DELETE IF TEAM SPORT THAT IS MANDATED TO STAY)

total taxes (room, sales, occupancy, and other) of %.

The above rates are [10 or 7]% commissionable on rate listed. Rate also includes a rebate of [10 or

13]% per room, per night. All commissions and rebates are to be paid to Anthony Travel, who will be

responsible for rebate distribution with [CLIENT].

Example: The above room rate of $[$0.00] includes a [10 or 7]% commission, or [Calculated

Commission], and a [10 ro 13]% rebate, or $[Calculated Rebate].

The above rates will be the only published and charged rate to the NCAA, Anthony Travel, host

Further, if a lower rate is discovered as being offered during this timeframe, hotel agrees to

honor the lower rate for all existing and future Anthony Travel reservations associated with

this event over the group dates.

All commission and rebate due per the contract will be paid by check, payable to Anthony Travel

(and not through a third-party processor) to the address listed on the first page of this agreement,

pay an additional one and half percent (1.5%) per month on any unpaid balances. Any commission

and/or rebate amounts not paid within sixty (60) days of the group departure will be sent to a

collection agency. The Hotel will be responsible for any commission and/or rebate collection costs

incurred, including collection costs and fees, attorney fees and court costs. All fees associated with

collection are the responsibility of the hotel and all legal disputes will be settled in the state of

Indiana.

Meeting Planner Points: For every room night paid on a cumulative basis, the NCAA is entitled to

receive the meeting planner points for these rooms. The Hotel will deposit the meeting planning

points to the NCAA’s account # (Name on Account: Melissa Piening) within thirty

2. Cut-off Date

The Cut-off Date shall be – One (1) week prior to arrival date at 5:00PM local standard time.

Rooms will be held for the NCAA until this applicable Cut-off Date. The NCAA (or Anthony Travel

acting on its behalf) will have the option of reducing the room block up to a hundred percent (100%)

prior to this Cut-off Date without penalty. At the Cut-off Date, Hotel shall offer NCAA the

opportunity to guarantee unreserved rooms. All unreserved rooms not guaranteed in writing at that

time shall be released from the Room Block by Hotel without charge to NCAA or Anthony Travel.

If the Event is an elimination tournament, as teams play in the tournament, guests may choose to go

home and reduce their stay at the Hotel. The Hotel understands the nature of the tournament and

agrees to NOT charge any early departure fees to guests, the NCAA or Anthony Travel. In addition,

the hotel agrees to not charge for any cancelled food and beverage due to elimination from the

tournament.

3. Complimentary Room Allotment

For every xx room nights paid for on a cumulative basis (excluding contracted complimentary rooms

or upgrade concessions), the NCAA is entitled to one (1) complimentary room night. The NCAA

complimentary room nights. If room nights were not used during the Event, then the value of the

above room rate of $RATE and/or $RATE for each remaining room night would be remitted to

Anthony Travel, for distribution to NCAA if applicable or applied to NCAA master account.

The following concessions will be offered at no additional charge to the NCAA or the guests:

the event.

each day at no additional charge, and will be healthy and filling, including at least

one hot protein.

f. Suites: one complimentary suite, per team

5. Space and Meeting Rooms

Enter specific meeting space details here.

request, the Hotel shall provide complimentary meeting space and related setup required by the

NCAA or the assigned guest without charge.

The Hotel shall provide complimentary meeting space and related setup required by the NCAA or the

assigned guest without charge.

Should the team(s) establish meal functions with the hotel and the team(s) is eliminated from the

direct competitors of the NCAA’s marketing and corporate champions or partners. Any potential

such conflicts should be timely presented for review to and approval by the NCAA prior to

contracting with the individuals, organizations or corporations.

If desired, information kiosks may be staffed at the Hotel by the local organizing committee to

provide information to the participants and spectators in attendance.

6. Reservations

INDIVIDUAL SPORT:

Upon full execution of this agreement, all negotiated rates, concessions, terms and clauses in this

agreement apply to all participating teams and/or individuals associated with this event. In the event

any contradicting items are discovered as being offered to participating teams and/or individuals

associated with this event during this timeframe via sub-block agreements or any other type of

agreement, Hotel will be in breach of this agreement. As such, Hotel agrees to honor all negotiated

following schedule:

b. Two (2) years prior to first check in date

d. Six (6) months prior to first check in date

f. One (1) month prior to first check in date

At Anthony Travel or NCAA’s request, the Hotel will provide its in-house groups list. Any

participating teams or individuals associated with the championship, but not booked within NCAA’s

room block will receive the terms and conditions outlined within this agreement and will also be

credited to NCAA’s room block pick-up.

add reservations into the block on or prior to the Cut-off Date and may change and substitute guest

names in reservations at any time. After the Cut-Off Date, additional room reservations will be

accepted by the Hotel based on a space available basis at the contracted room rate. Individual room

cancellations and changes will be accepted by the Hotel, without charge to the guest or NCAA or

Anthony Travel, up to 6:00 PM (local standard time) day of arrival.

Upon individual and/or group reservation hereunder, Hotel shall provide the applicable guest rooms

automobile to Hotel, except that if the guest does not want to relocate to Hotel from such other hotel,

then the guest may continue to stay at the other hotel. Hotel shall notify Anthony Travel in writing

whenever a reservation for a guest is not honored in Hotel. Failure to honor a guest's reservation shall

be a breach of this Agreement and the above shall not limit any of the NCAA’s rights or remedies in

the event of such a breach. Commission will still be due and payable on all relocated rooms.

No advance payment shall be required for any individual utilizing rooms and credit cards should be

charged at the conclusion of stay/checkout for those not on the master account.

Payment of rooms is the responsibility of the NCAA, Host or Local Organizing Committee. Method

of payment will be established by the contracted cut-off date.

The Hotel shall establish a master account for the NCAA and/or guests (i.e. Host or Local Organizing

Committee) as requested, subject to successful completion of Hotel’s credit application. The

established room block may contain reservations that are individual pays own and should not be

routed to the master account. The Hotel is authorized to deduct comps from the NCAA master

account; however, commissions should not be deducted. Any guest setting up a master account for the

for their own room, tax and incidental charges. Method of payment will be established with each

team/institution at the time of reservation in the NCAA Team Block.

The Hotel shall establish a master account for the team(s) or institution(s) as requested. The Hotel is

authorized to deduct comps from the NCAA master account; however, commissions should not be

deducted. All charges that are not in dispute will be paid within forty-five (45) days after receipt of a

proper statement and backup materials from the Hotel.

10. Group Actuals

three (3) business days of group departure. Hotel will receive commission invoice within twenty-one

any person of questionable age or refusal of service to any person who, in the Hotel’s judgment,

appears intoxicated. The Hotel represents and warrants that it has obtained all necessary liquor

licenses and/or permits related to the service of alcoholic beverages, and is in compliance with all

applicable local, state and federal laws related to same.

13. Merchandising

Additional merchandising and payment terms, if any, must be negotiated between the Hotel and the

If it deems appropriate, the NCAA will provide apparel for the Hotel staff, primarily the front office

staff, to wear during the Event. If the Hotel is not in the position to approve the NCAA providing

14. Shipping and Handling

If it is necessary for materials to be shipped to the Hotel, each item must be packed properly and

marked with (a) the guest/organization name and contact; (b) date of the function, and (c) name of the

Hotel contact. The Hotel reserves the right to refuse to accept packages that appear damaged. The

15. Hotel Changes and Impossibility

Hotel will promptly notify the NCAA in advance of any construction or remodeling to be performed

in Hotel prior to NCAA’s Event, and Hotel represents and warrants that any such construction or

remodeling will not interfere in any way with NCAA’s intended use of the Hotel. If there is

construction or remodeling at Hotel or any changes which may materially and adversely affect the

accommodations or services of Hotel or the guest experience or if there is a change in brand,

ownership or management of Hotel, or reduction in the hotel’s AAA rating from the time the hotel

any or all reservations without liability.

Notwithstanding the preceding paragraphs in this Paragraph fifteen (15), the NCAA may, at its sole

discretion, upon written notice to the Hotel, cancel this agreement at any time.

Hotel agrees that it shall not disclose to any third party the existence of this Agreement, the monetary

value of the Agreement, and shall not publicize NCAA’s presence at the Hotel by use of outside

signs, publications, press release, or any other method without prior written approval from a duly

authorized representative of NCAA. Furthermore, Hotel acknowledges NCAA’s sole ownership of

and exclusive right, title, and interest in and to the NCAA name, logo, and any other trademarks now

or hereafter owned by NCAA or its affiliates, and expressly agrees not to use such NCAA

The Hotel and NCAA and Anthony Travel, shall each defend, indemnify and hold each other, and

their related, affiliated and subsidiary companies and the officers, directors, members, agents,

employees and assigns of each of the foregoing, harmless from and against any and all claims,

attorneys’ fees and costs) arising directly or indirectly from or out of the rooms and other services

provided by the other, the guests’ occupancy of the rooms or use of such other services, any willful

negligent act or omission of the other or its officers, directors, members, agents, employees,

contractors, subcontractors, or assigns or any other failure of the other to comply with the obligations

on its part to be performed hereunder.

For the purposes of this Agreement, Hotel shall comply with obligations applicable to Hotel under

personal data within its organization against unauthorized or unlawful access, acquisition, use,

officers, agents, employees and each of the NCAA member institutions, from and against any

b. Workers’ Compensation Insurance as required by applicable law and Employer’s Liability

d. All such insurance required in paragraphs a) through c) above shall provide that the coverage

20. Mediation and Arbitration

The parties agree that any disputes arising hereunder that the parties cannot resolve between

themselves shall be addressed in the following manner: